You need to learn how to organize yourself and office to ensure maximum efficiency and here is how you can do that:
Make schedules and follow them
Schedules are key to having your office run smoothly. Without a schedule there would be utter confusion and lack of organization. Schedules tell you who needs to do what and when. Even an office calendar with key dates marked on them tells the staff that there is an upcoming event or important meeting they all have to be at. Make sure to put the calendar in a co-working space so that everyone can see it. A calendar will help everyone identify where they need to be and on what day.
Delineated responsibilities help with the smooth management of the whole office. You can even allow two people to manage certain things if they are unable to carry out the task on their own or if they need help. The two can work together in a serviced office Singapore so that each of them knows what the other is doing. But it is best to have one person responsible for one thing because that way there will be no finger-pointing or blaming if an issue arises and if something goes wrong you will know whose fault it is and when things go right you will know who to reward.
Always keep track of what is going on
Have records and update them constantly and also make sure that they are easily accessible to all who need to see them. Also get to know your employees as this helps you keep track of how hard they are working and also helps you build a better office culture.
Be the leader
This does not mean that you yell at your staff or pressure them constantly. This means that you inspire and influence them in the best of ways. Set practical goals and fulfil them with the help of your employees. Appreciate them when they do a good job and advise or reprimand them kindly when they fail to do any responsibility that was given to them. When something goes wrong give your employees a solution if they cannot come up with one themselves. Build trust and be fair with them and out of respect for you they will work very hard to please you, thus helping the office reach its maximum level of efficiency.
Remember that you need to be a great leader and an excellent role model. Your door should always be open to your employees and you need to strive to make your business or company the best there is by running your office in the best manner.